Administrative Employment

Business Manager Job Description.

SUMMARY:   Administers the business affairs of the school district in accordance with guidelines set by the statutes of the State of South Dakota and the policies of the Dell Rapids School District.  Is responsible for the organization and operation of the general, capital outlay, special education, bond redemption, food service, custodial funds, and other internal financial accounts.

ESSENTIAL DUTIES AND RESPONSIBILITIES:   Other duties may be assigned

¨       Responsible for complying with South Dakota statutes that refer to the duties of the business manager.

¨       Conducts budget studies and prepares the school district budget and long-range financial planning in cooperation with the superintendent and the board of education.

¨       Properly records all financial transactions of the school district in accordance with procedures approved by the auditor general of the state of South Dakota.

¨       Reconciles cash accounts, including online payments, and reports to the board monthly on receipts, disbursements, and cash balances.

¨       Implements cash management programs that adhere to legal and responsible procedures adopted by the school board and complies with state/federal law.

¨       Provides financial and other reports as requested by the superintendent, the school board, and the other governmental agencies.

¨       Administers a budget control system.

¨       Supervises the collection, safekeeping, and distribution of all funds.

¨       Maintains proper investment strategies for school district funds.

¨       Acts as advisor to the superintendent on all questions relating to the business and financial affairs of the district.

¨       Develops board policies related to the district’s financial operations. Maintains the district’s policy book and online policies.

¨       Responsible for managing the district’s real estate, insurance, fixed assets, and inventory records.

¨       Assists the superintendent in preparation of board meeting agendas.

¨       Reviews, codes, and prepares bills for approval at board meetings.

¨       Attends and records minutes of all school board meetings and attends other meetings when requested to do so by the superintendent.

¨       Is responsible for all legal publications for the school district.

¨       Organizes and provides for school district elections in accordance with state statutes.

¨       Trains clerical personnel whose duties include financial accounting.

¨       Approves purchase orders and coordinates ordering for the school district.  Complies with state and federal procurement regulations.

¨       Causes bids to be developed, written, published, and tabulated in preparation for board action.

¨       Directs all computer operations pertinent to financial accounting and payrolls for the school district.

¨       Prepares district payroll and complies with human resource laws including, but not limited to, insurance, employee benefits, tax deposits, workers compensation, FMLA, ACA, and FLSA.

¨       Submits state and federal financial reports, W-2’s, 1099’s, and 1095’s.

¨       Processes new hire forms, employee terminations forms, and insurance open enrollments.

¨       Posts current staff forms on the district website.

¨       Submits all monthly, quarterly, and annual reports as required by the governmental entities.

¨       Arranges for and assist with auditing of all school district accounts and programs.

¨       Responsible for the annual tax request to the County Auditors.

¨       Responsible for issue of all checks or warrants for the payment of verified bills approved for payment by the Board.

¨       Provides information and assists the superintendent and school board with contract negotiations.

¨       Acts as the authorized agent for the district members of the South Dakota Retirement System and is familiar with the basic regulations and rules of the system.

¨       Acts as the official representative of the district Group Health Insurance program and is aware of the basic regulations and rules of the policy.

¨       Administers federal programs, including food service and grants, in compliance with district, state, and federal policies, including applications, reporting, and claims for reimbursement.  Is directly responsible for the preparation and prompt filing of the monthly food service report with DOE Child and Adult Nutrition Services.  Is the determining official to review all Free and Reduced-Price Lunch applications and make a determination of eligibility.

QUALIFICATION REQUIREMENTS:   To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:  

A bachelor’s degree from an accredited four-year college or university and the completion of one of the following:  two years experience as a school business official in a school district, or a minimum of two semester hours of undergraduate or graduate work in each of the following areas – accounting, school finance, school law, and school business administration.  Has skills in dealing with staff members and the public.  The school board may substitute any combination of experience and education for the considerations noted above.  Such alternatives are at the discretion of the school board.

CERTIFICATES, LICENSES, REGISTRATIONS:

A high school graduate and a bachelor’s degree.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.  Ability to respond to common inquiries or complaints from community, regulatory agencies, or staff members.  Ability to write speeches and articles for publication that conform to prescribed style and format.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information to top management, public groups, and/or boards of directors.

MATHEMATICAL SKILLS:

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY:

Ability to define problems, collect data, establish facts, and draw valid conclusions.  Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

OTHER SKILLS AND ABILITIES:

Must be able to speak on demand to large groups of people.  Must be able to transport between school buildings, districts, and cities.  Ability to apply knowledge of current research and theory in specific field.  Ability to establish and maintain effective working relationships with students, staff, and the school community.  Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS:   The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 While performing the duties of this job, the employee is regularly required to stand, walk, sit, and talk or hear.  The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 40 pounds.  Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

WORK ENVIRONMENT:   The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee frequently will work irregular or extended work hours while performing the duties of this job. 

 The noise level in this environment is quiet to loud depending upon the activity in the particular part of the day.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.  Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.